It is this time of the year, when SGA goes through the process of Budget Allocations for the following fiscal year. Thus SGA Finance Committee has set certain dates for the annual club audits, budget proposal submission, budget hearings, and budget allocations. Please be advised:
FAILURE to meet the deadlines as well as not following the guidelines of the Senate Finance Committee will reflect in your club budget allocation for the following year. Clubs that were audited in the FALL 2009, have to submit an updated Budget Ledgers as well as ALL Receipts. If you are a graduating senior, it is your responsibility to prepare your successor and explain the process. If this is the case, please send your successor to the Treasurers’ Social. If you are no longer the treasurer for your club, please forward this information to the correct contact. We don’t want any sort of miscommunication to happen.
THE DATES:
-Audits to be submitted on March 24th (The forms to be submitted)
-Treasurers’ Social on March 22nd – 9pm-11pm (Club treasurers come will have the opportunity to ask questions about the process) LOCATION – SGA OFFICE – MANDATORY for all treasurers (NO EXCEPTIONs)
-Budget Proposal submitted on March 31st (The forms to be submitted)
-Budget Hearings sign-ups on April 6th (Club Execs sign up for a 10min time slot during which they will be questioned on their budget proposals) LOCATION – DOODLE (TBA)
-Budget Proposal Hearings on April 10th-11th (Club Execs attend the meeting with the Senate Finance Committee where they will be questioned on their budget proposals) – LOCATION – SGA OFFICE
THE LIST OF DOCUMENTS (All Documents can be found under the SGA website Treasurer’s tab, if not please give it until the middle of next week):
- Club Constitution
- Budget Ledger
- Programming Evaluation Form
- Club Inventory Form (if applicable)
- All Receipts, Bills, Deposit Slips and etc.
- Budget Proposal for FY11 (next year)
IMPORTANT, members of the Senate Finance Committee will be in touch with you regarding the submission of receipts and etc. In addition, all forms (except for receipts) have to be submitted electronically via email or on a jump drive. Paper versions are strongly discouraged, LETS SAVE TREES!!!
It is STRONGLY suggested to clear out all transactions (any outstanding reimbursements and transfers) that the club has by the submission date, check-in with the Student Banker.
Please feel free to email any questions to me at sgatreasurer@wheatonma.edu. However, please be advised that most of the questions will be answered during the Treasurers’ Social.
Best,
Sasha Kim
